Communities

Writing
Writing
Codidact Meta
Codidact Meta
The Great Outdoors
The Great Outdoors
Photography & Video
Photography & Video
Scientific Speculation
Scientific Speculation
Cooking
Cooking
Electrical Engineering
Electrical Engineering
Judaism
Judaism
Languages & Linguistics
Languages & Linguistics
Software Development
Software Development
Mathematics
Mathematics
Christianity
Christianity
Code Golf
Code Golf
Music
Music
Physics
Physics
Linux Systems
Linux Systems
Power Users
Power Users
Tabletop RPGs
Tabletop RPGs
Community Proposals
Community Proposals
tag:snake search within a tag
answers:0 unanswered questions
user:xxxx search by author id
score:0.5 posts with 0.5+ score
"snake oil" exact phrase
votes:4 posts with 4+ votes
created:<1w created < 1 week ago
post_type:xxxx type of post
Search help
Notifications
Mark all as read See all your notifications »
Q&A

Post History

50%
+0 −0
Q&A When is a screenshot really useful in training documentation?

Software products evolve more rapidly each day. Technical documentation for those products must also follow their evolution. One of the biggest challenges is to maintain screenshots when the graphi...

3 answers  ·  posted 10y ago by Fuhrmanator‭  ·  last activity 5y ago by System‭

#3: Attribution notice added by user avatar System‭ · 2019-12-08T03:27:12Z (almost 5 years ago)
Source: https://writers.stackexchange.com/q/10643
License name: CC BY-SA 3.0
License URL: https://creativecommons.org/licenses/by-sa/3.0/
#2: Initial revision by user avatar Fuhrmanator‭ · 2019-12-08T03:27:12Z (almost 5 years ago)
Software products evolve more rapidly each day. Technical documentation for those products must also follow their evolution. One of the biggest challenges is to [maintain screenshots](https://writers.stackexchange.com/q/3785) when the graphical user interface (GUI) changes.

An easy way to reduce the pain of updating screenshots is _not_ to use them except when they're really useful. It's been debated before, namely [here](http://user-assistance.blogspot.ca/2009/10/screen-shots-in-documentation.html).

I see lots of technical documents that use text to get the job done, e.g.,

> Go to **Start Menu** \> **Search programs and files** and enter "snipping tool"

rather than putting up three screenshots showing all those steps. It assumes, however, that users are going to know where the "Start" menu is, etc. With some software, it's obvious. Also, the user's skill level plays a role in whether or not it's useful to provide screenshots.

The GNOME project has recommendations for online help and printed materials, including [screenshots](https://developer.gnome.org/gdp-style-guide/stable/infodesign-8.html.en#infodesign-10), but it seems that it's limited to one type of software (GNOME Desktop distributions).

Given limited technical writing (training) resources, every screenshot has a risk that it will need updating.

Does anyone know of a **set of heuristics** or **evidence-based reasoning** on **how to decide whether a screenshot is worth the maintenance risk to put in training documentation**? I'm looking for official policy, similar to that of the GNOME reference above, but for other types of software.

**Edit:** Please don't assume that the technical writers are working for the company producing the software. Many writers have to produce training materials for open-source software used in organizations. Such software is often powerful, but not intuitive; trainers fill the gaps to explain how to use the software.

#1: Imported from external source by user avatar System‭ · 2014-04-01T20:51:09Z (over 10 years ago)
Original score: 11