Communities

Writing
Writing
Codidact Meta
Codidact Meta
The Great Outdoors
The Great Outdoors
Photography & Video
Photography & Video
Scientific Speculation
Scientific Speculation
Cooking
Cooking
Electrical Engineering
Electrical Engineering
Judaism
Judaism
Languages & Linguistics
Languages & Linguistics
Software Development
Software Development
Mathematics
Mathematics
Christianity
Christianity
Code Golf
Code Golf
Music
Music
Physics
Physics
Linux Systems
Linux Systems
Power Users
Power Users
Tabletop RPGs
Tabletop RPGs
Community Proposals
Community Proposals
tag:snake search within a tag
answers:0 unanswered questions
user:xxxx search by author id
score:0.5 posts with 0.5+ score
"snake oil" exact phrase
votes:4 posts with 4+ votes
created:<1w created < 1 week ago
post_type:xxxx type of post
Search help
Notifications
Mark all as read See all your notifications »
Q&A

Post History

60%
+1 −0
Q&A When is a screenshot really useful in training documentation?

I've written about this subject before. SW documentation is often reused for different versions of the same software. Therefore, it is important to minimize the number of screen captures you use....

posted 6y ago by idiotprogrammer‭  ·  last activity 5y ago by System‭

Answer
#3: Attribution notice added by user avatar System‭ · 2019-12-08T03:27:18Z (almost 5 years ago)
Source: https://writers.stackexchange.com/a/36823
License name: CC BY-SA 3.0
License URL: https://creativecommons.org/licenses/by-sa/3.0/
#2: Initial revision by user avatar idiotprogrammer‭ · 2019-12-08T03:27:18Z (almost 5 years ago)
I've [written about this subject before](http://www.imaginaryplanet.net/weblogs/idiotprogrammer/2007/10/why-users-dont-read-documentation-technical-writing-secrets/).

SW documentation is often reused for different versions of the same software. Therefore, it is important to minimize the number of screen captures you use. Why?

- Using out-of-date screen captures causes a lot of confusion.
- Replacing/updating screen captures is a lot of work.
- Unless it is difficult to do, screen captures should always be accompanied by a caption that explains what is useful and/or important about the screenshot. Instead of using the generic “Save As Dialog,” you should say “Ms Word lets you save in various formats” and then show the dropdown box of all the formats that MS Word saves in.
- Screen captures use a lot of real estate and generally shouldn’t be used for long topics. If there’s more than three screenshots on a single page, something is probably wrong.
- The best time to use screen captures in documentation is to reveal a non-obvious feature or to show what SW looks like when it is processing live data. 
- Best contexts for using screenshots? They are especially good for novice users and illustrating problem states in software.
- Screencasts are also becoming efficient methods for conveying the general sense of a user-interface. They are especially effective for quick tours and to illustrate the overall flow of work in a short period of time, but they still are no substitute for conventional documentation.
#1: Imported from external source by user avatar System‭ · 2018-06-09T20:28:14Z (over 6 years ago)
Original score: 4