Avoiding unintended rudeness or accusatory tones in reminder emails
I am in one of the newsletter teams of my company. Last week, I had mailed the Vice-President of our company to write an article for our newsletter, to which he replied in affirmative and mailed me back that he would send that article by the end of this week.
I decided to write a reminder mail to him today asking him whether he can send that article by the end of this week and if not then he should let me know. But I'm kinda stuck in making this email sound gentle.
Here's what I've written so far:
Hello XXX,
Good Morning!
Recognizing your very busy schedule, I’m sending you this mail as a reminder to your article for the newsletter.
Then, that's it. I'm stuck at this point so as to use what words inorder not to make this mail sound rude.
Can you guys help me on this front. He is the Vice-President of my company and I really don't want to sound rude.
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1 answer
Good morning XXX,
I wanted to touch base with you about the status of your article for the newsletter. Please advise whether you will be able to send it to me by the end of the week. If it doesn't work with your schedule, that's fine; I just need to know one way or the other for planning purposes.
Thanks!
Regards, [your name]
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