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Q&A Formating of table explanation in email to colleagues

Regularly I find myself writing emails to my colleagues which include some form of "column explanation". Which is the best way to format a HTML email for readability? Example: I send out a link to...

2 answers  ·  posted 6y ago by Sebastian Schmitz‭  ·  last activity 5y ago by System‭

#3: Attribution notice added by user avatar System‭ · 2019-12-08T10:27:25Z (about 5 years ago)
Source: https://writers.stackexchange.com/q/40968
License name: CC BY-SA 3.0
License URL: https://creativecommons.org/licenses/by-sa/3.0/
#2: Initial revision by user avatar Sebastian Schmitz‭ · 2019-12-08T10:27:25Z (about 5 years ago)
Regularly I find myself writing emails to my colleagues which include some form of "column explanation". Which is the best way to format a HTML email for readability?

**Example** : I send out a link to an online table (created by someone else) in which you have to report the status of a complex process. The name of table columns is not self explanatory. Usually I write an email with the following structure:

> Greeting
> 
> Explanation of background, **deadline** , link to table
> 
> column1: Please fill out this column if [...]
> 
> column2: This column is only applicable if [...]
> 
> columnX: 5-10 further columns [...]
> 
> Wishes

**Further thoughts:** Is a list in the email the best approach? Should I use a bullet in front of the column names? Should I emphasise (bold) the column names or does this detract from the “deadline” in bold?

#1: Imported from external source by user avatar System‭ · 2019-01-02T07:14:32Z (almost 6 years ago)
Original score: 2